Free template
Get the purchasing policy template - or let Foxpedite turn it into the way your team buys, free for 14 days
Foxpedite turns each section of your policy into how purchases actually happen: thresholds become routing rules, POs are numbered and reserved against the budget at the draft, and invoices pay only on a match. Want the rules on paper first? The free one-page policy is ready to fill in before Q1 spend starts.
Every Advanced feature, no credit card.
What Foxpedite does automatically
- Approval thresholds, backups and escalation as workflow rules; approve from the email
- Every PO numbered automatically and reserved against the budget when drafted
- Receipts logged against the PO; invoices pay only when PO + receipt + invoice match
The free template (the manual version)
An editable one-page purchasing policy for 20–200 employee companies: approval thresholds, quotes, POs, receiving, matching, delegation and exceptions. Fill it in this week and publish it before Q1 spend starts. Word + PDF.
- 12 short sections with highlighted fields for your company name, thresholds and approvers, including an editable threshold table
- Covers what auditors and lenders ask about: approvals, quotes, three-document matching and vendor bank-change checks
- A rollout page so the policy actually gets used in Q1, plus a note for grant-funded organizations (2 CFR 200)
Download the policy template
Fill the highlighted fields, make it effective on the first business day of Q1, then run one test: can a new hire tell you who approves a $3,000 purchase in under 10 seconds?
Free, no strings. Made by the Foxpedite Editorial Team, the people behind Foxpedite, purchasing software for companies still running purchasing on spreadsheets, email and QuickBooks. Example data in the files is illustrative.
While you're here
A policy on paper depends on people remembering it. In Foxpedite, your thresholds become the routing rules.