Procurement Insights & Guides
Approval workflows that don't end at the owner's desk
- Six minutes of work, two days of latency. Purchase approval thresholds set by risk instead of seniority - with a tier table you can take to your next ops meeting.
Where the money leaks in spreadsheet purchasing
- Five specific places spreadsheet purchasing loses money: duplicate orders, approval queues, committed spend, undocumented process, and lost approvals.
Goods Received Not Invoiced (GRNI): What It Is and How to Clear It
- GRNI is the accrual for goods you have received but not yet been billed for. Why the balance grows, and how to age and clear it at period end.
How to Design a Purchase Order Approval Workflow People Actually Follow
- Approval chains get bypassed when they are slow or unclear. A practical guide to thresholds, delegation of authority, escalation and segregation of duties.
Three-Way Matching Explained: Purchase Order, Goods Receipt and Invoice
- Three-way matching checks a purchase order, a goods receipt and a supplier invoice against each other before you pay. Here is how it works in practice.
The EU E-Invoicing Mandate: ViDA, Country Rollouts, and What to Do Now
- ViDA was adopted in March 2025 and rolls out through 2035, with the headline intra-EU e-invoicing requirement landing 1 July 2030. Country mandates in Belgium, France and Germany are already live or imminent. Here is the timeline that actually matters.
Integrating QuickBooks Online with a Procurement Platform
- A practical guide to syncing purchase orders, vendors and bills between a procurement platform and QuickBooks Online — OAuth setup, the data model that actually matters, and the sync patterns that survive contact with real customers.
Factur-X: France and Germany's Hybrid PDF/XML E-Invoice Format
- Factur-X and ZUGFeRD are now technically identical. A single PDF/A-3 carrying embedded EN 16931 XML lets accountants keep the document they recognise while machines get the data they need.
PEPPOL Explained for Procurement Teams
- PEPPOL is the four-corner network behind most of Europe's e-invoicing mandates. Here is how it actually works, why procurement teams should care, and what to look for in an Access Point.